Date: [Insert Date]

To,

The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].

Subject: Warranty Declaration for Bid Number [Bid Number]

Dear Sir/Madam,

We, [Your Company Name], located at [Your Company Address], hereby submit this Warranty Declaration as part of our bid for Bid Number [Bid Number].

Warranty Coverage

We affirm that all products/services offered under this bid are covered by a comprehensive warranty for a period of [Warranty Duration] from the date of delivery and/or installation. This warranty ensures that all supplied products/services are free from defects in material and workmanship. Should any defects arise during the warranty period, we will promptly address and rectify the issues at no additional cost, in accordance with the warranty conditions.

Warranty Terms and Conditions

1. Scope of Coverage:The warranty covers all aspects related to defects in material, workmanship, and performance. Our warranty service includes repair or replacement of defective parts, as deemed necessary, to restore the product to its original functionality.
2. Exclusions:The warranty does not cover damages or malfunctions resulting from misuse, unauthorized alterations, improper installation (not performed by us), neglect, accidental damage, or natural calamities. Any claims arising from these conditions will not be honored under the warranty terms.

We are committed to delivering products/services of the highest quality and reliability. Our warranty is a testament to this commitment, ensuring that you receive ongoing support and assurance throughout the warranty period.

Thank you for considering our bid. We look forward to the opportunity to collaborate with your esteemed organization and provide unparalleled support for our offerings.

Yours faithfully,
[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]