Date: [Insert Date]
To,
The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].
Subject: Declaration of Non-Disclosure for Bid Number [Bid Number]
Dear Sir/Madam,
We, [Your Company Name], with our registered office at [Your Company Address], hereby submit this declaration concerning the non-disclosure of information related to Bid Number [Bid Number].
Declaration
- Non-Disclosure Commitment: We declare that we will maintain the confidentiality of all information and documents pertaining to this bid process. This includes, but is not limited to:
- All technical, financial, and proprietary information.
- Any communication and documentation related to the tendering process.
- Obligations: We undertake to:
- Ensure that no information related to the bid will be disclosed to any unauthorized person or entity.
- Implement adequate measures to safeguard sensitive information from unauthorized access or disclosure.
- Regulatory Compliance: This declaration is made in accordance with:
- General Financial Rules (GFR) 2017, specifically Rule 173 which mandates confidentiality and non-disclosure in public procurement processes.
- Manual of Procurement of Goods, which outlines the requirements for maintaining confidentiality in procurement activities.
- Central Vigilance Commission (CVC) Guidelines, which address issues related to transparency and confidentiality in the procurement process.
- Acknowledgment: We acknowledge that any breach of this non-disclosure obligation could result in disqualification from the tender and legal actions as per applicable regulations and guidelines.
We assure you of our adherence to the non-disclosure obligations and look forward to your favorable consideration of our bid.
Thank you for your attention.
Yours faithfully,
[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]