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Declaration for Service, Repair, and Maintenance for Bid

Please fill in your information to generate the Document

Date *

Tender Number

Tender Date *

Procurement Officer Details

Organization *

Address *

Pin Code

District

State

Personal Signatory

Signatory Stamp

Signatory Name *

Designation *

Vendor Name *

Vendor Address *

Your Email *

Your Phone *

Letter Head

Letter Head Header

Letter Head Footer

Extra Input

[Service contact Name]

[Position]

[Support Phone Number]

[Support Email Address]

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Date: [Insert Date]

To,

The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].

Subject: Declaration for Service, Repair, and Maintenance for Bid Number [Bid Number]

Dear Sir/Madam,

We, [Your Company Name], located at [Your Company Address], hereby provide this declaration regarding our capacity to deliver service, repair, and maintenance support for Bid Number [Bid Number].

Declaration

Service Commitment: We confirm that [Your Company Name] is fully committed to providing service, repair, and maintenance support as required by the bid specifications. Our team is trained to handle all service-related issues efficiently.
Service Coverage: We guarantee that our service, repair, and maintenance support encompasses all necessary activities to ensure the optimal performance of the products/services. This includes routine servicing, emergency repairs, and preventive maintenance throughout the warranty period and beyond.
Response Time and Availability: We commit to providing timely responses and support as per the requirements outlined in the bid. Our service and support teams are available to address any issues promptly and ensure minimal disruption.
Parts and Labor: All service, repair, and maintenance work will be carried out using genuine parts and by qualified personnel. We ensure that any necessary repairs or replacements will be managed efficiently.
Support Infrastructure: We have the necessary infrastructure, including service centers and qualified technicians, to support effective service delivery. For any service requests or inquiries, please contact:
- Service Contact Person: [Service contact Name]
- Position: [Position]
- Phone Number: [Support Phone Number]
- Email Address: [Support Email Address]

We are dedicated to providing high-quality service and support. Should you require further information or have any questions, please feel free to reach out to us.

Thank you for considering our bid. We look forward to demonstrating our commitment to exceptional service.

Yours faithfully,

[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]