Date: [Insert Date]

To,

The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].

Subject: Scope of Supply and Cost Estimation Declaration for Bid Number [Bid Number]

Dear Sir/Madam,

We, [Your Company Name], located at [Your Company Address], with GSTIN [GST Number], hereby declare our commitment to fulfilling the Scope of Supply as required in the tender/bid document for [Bid Number].

We confirm that:

1. Comprehensive Supply: We will deliver all goods, services, and any associated activities as detailed in the Scope of Supply section of the tender/bid document.
2. Quality Assurance: All items supplied will be new, conform to the required specifications, and meet the quality standards set forth in the tender documents.
3. Incidental Services: The scope includes any incidental services necessary to ensure the full and satisfactory completion of our obligations under the contract.
4. Delivery Commitment: We will ensure timely delivery to the designated locations as per the agreed schedule.
5. Warranty and Support: We will provide the necessary warranties, maintenance, and support services as specified in the contract.
6. Compliance: We understand that any failure to adhere to the agreed Scope of Supply may result in penalties or other actions as per the contract terms.

This declaration is made with full understanding and acknowledgment of the responsibilities and obligations as detailed in the tender/bid document.

Thank you for your consideration. We look forward to the opportunity to fulfill this contract.

 Yours sincerely,

[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]