Date: [Insert Date]
To,
The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].
Subject: Datasheet Declaration for Bid Number [Bid Number]
Dear Sir/Madam,
We, [Your Company Name], located at [Your Company Address], are pleased to submit our bid for Bid Number [Bid Number]. As part of our submission, we have included a detailed datasheet for the products/services we are offering.
Product Datasheet
- Product Name: [Product 1 Name]
- Product Description: [Detailed Description]
- Specifications: [Specifications]
- HSN Code: [HSN Code]
- Tax Rate: [Tax Rate]
We declare that:
- Accuracy and Completeness: The datasheet provided above, along with all other information in our bid, is accurate and complete to the best of our knowledge. All product specifications, HSN codes, and applicable tax rates are correctly listed.
- Compliance with Terms and Conditions: We fully comply with all the rules, regulations, and conditions specified in the tender document, including but not limited to product specifications, pricing, delivery schedules, and applicable taxes.
- Commitment to Supply: We confirm that we will supply the goods/services as per the specifications and requirements outlined in the bid, adhering to the highest standards of quality and within the stipulated time frame.
- Documentation and Clarification: We are prepared to provide any additional documentation or clarification required by the Procuring Organization at any stage of the bid evaluation process.
- Warranty and Support: We commit to providing the necessary warranty, maintenance, and support services as per the tender requirements.
- Legality and Ethics: We affirm that our company operates within the legal framework of the country and adheres to the highest ethical standards in all business dealings.
- Price Validity: We confirm that the prices quoted in our bid will remain valid for the duration specified in the tender document and we are open to negotiating any terms within the framework provided.
Thank you for considering our bid. We look forward to the opportunity to work with your esteemed organization and assure you of our best services.
Yours faithfully,
[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]
