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Bid Security Declaration

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Date *

Tender Number

Tender Date *

Procurement Officer Details

Organization *

Address *

Pin Code

District

State

Personal Signatory

Signatory Stamp

Signatory Name *

Designation *

Vendor Name *

Vendor Address *

Your Email *

Your Phone *

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Date: [Insert Date]

To,

The Procurement Officer,
[Name of the Procuring Organization],
[Address of the Procuring Organization],
[City, State, PIN Code].

Subject: Bid Security Declaration for Bid Number [Bid Number]

Dear Sir/Madam,

I, the undersigned, representing [Your Company Name], located at [Your Company Address], hereby declare our intention to participate in Bid Number [Bid Number]. In lieu of a bid security, we provide this declaration as per the requirements of the tender document.

Declaration

We acknowledge and accept that:

Validity of Bid: We understand that our bid will remain valid for the duration specified in the tender document. We assure you that we will not withdraw or modify our bid during this period.
Contract Compliance: If awarded the contract, we commit to signing the contract in accordance with the terms and conditions outlined in the tender document. Furthermore, we will furnish the required performance security within the stipulated timeframe.
Penalties for Non-Compliance: We understand that any deviation from the aforementioned commitments, such as withdrawing or modifying our bid during the validity period or failing to sign the contract and furnish the performance security if awarded, will result in:
- Disqualification of our bid.
- Potential blacklisting from participating in future tenders with your esteemed organization.
Binding Declaration: This declaration serves as a binding agreement in lieu of a bid security. We fully understand the implications and consequences of any breach of the terms specified herein.

Assurance

We assure you of our complete adherence to the terms and conditions of the tender process. We are committed to maintaining the highest standards of integrity and compliance throughout the procurement process.

We appreciate the opportunity to participate in this tender and look forward to a favorable response. Please feel free to contact us for any further information or clarification.

Yours faithfully,

[Signature]
[Name of the Authorized Signatory]
[Designation]
[Your Company Name]
[Contact Number]
[Email Address]

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